Microsoft Copilot in Teams Rooms

Microsoft Copilot has been a hot topic in the professional realm in 2024, and with all the hype around this many businesses are now asking how they can embrace this innovative technology and get the most from Copilot in their meeting and meeting room space. In this blog, we will share our knowledge and provide an overview as to what Microsoft Copilot in Teams Rooms look like, why you should be an early adopter and how it helps your business.

What is Microsoft Copilot?

Copilot is an artificial intelligence (AI) powered assistant designed to integrate with Microsoft 365 users and applications with automation features for Word, Excel, PowerPoint, Outlook, Teams. It works with all Microsoft 365 applications as a chatbot helper on the side pane.

Microsoft Copilot transforms how people work by removing repetitive tasks like writing documents, summarizing emails, and preparing demonstrations from the user and using AI to speed up the process of completing these daunting tasks.

Copilot in Microsoft Teams Rooms

In a survey conducted by Microsoft, the heaviest Copilot usage to date has been people using Copilot in Teams.

“70 percent reported they are more productive, 84 percent found it easier to take action after a meeting, and 79 percent say it reduced their administrative workload. Copilot in Teams lets you ask specific questions, seek clarifications, summarize perspectives expressed during meetings, and quickly organize meeting actions – all powered by responses sourced from meeting transcripts.”

To fully harness the potential of Copilot in Teams for hybrid meetings, it’s crucial that every participant, regardless of their location, keep their unique identity during these sessions. This is where Teams Rooms devices become essential.

Maintain your voice identity in meetings

The most crucial input for Copilot in Teams is the identity of each speaker. Copilot requires a meeting transcript with speaker attribution to generate summaries, insights, and action points. In a hybrid meeting, without speaker recognition, the video and audio feed from those in the room would be attributed to the space (e.g., Conference Room 1) rather than the individual speakers. This makes it challenging to differentiate individuals and summarize everyone’s perspectives and address specific action items.

Microsoft Teams Rooms devices employ advanced speaker recognition technology to analyze each speaker’s unique vocal characteristics, such as pitch, tone, and speaking style. This analysis creates a voiceprint for each participant, you can think of this as a fingerprint for their voice. With speaker recognition, Teams can identify the speakers during live transcription in a shared meeting space to capture precise voice for every participant.

Microsoft Copilot

To enable speaker recognition for your employees, you can quickly set up voice profiles using the Teams Desktop app. Each receives a unique voice signature, securely stored in your organization’s tenant in Microsoft Cloud. This ensures that every contribution is accurately captured in the meeting, allowing Copilot and intelligent meeting recap to effectively support your workflow and drive your work forward.

Transcription with intelligent speakers

Speaker recognition is currently enabled by intelligent speakers certified for Teams. These speakers are equipped with multiple microphones to deliver high-quality audio, enhancing the accuracy of recognition and transcription. They also feature an industry-leading reduction in “word error rate.”

However, this is not readily available in every Teams Room. To tackle this, Microsoft announced in Ignite 2023 that speaker recognition will soon extend to existing hardware through vendor device firmware updates.

“While we’re delighted to extend the capability of speaker recognition to more rooms, it’s important to note that the quality may not match that of an intelligent speaker device.”

Microsoft Copilot

Get insights, create tasks and action points from the meeting

Many people struggle to capture key meeting insights, track decisions, and manage action points efficiently. When paired with Teams Rooms devices, Copilot allows you to ask natural language questions about the meeting details and participants, providing instant answers and insights.

Take this as an example – Imagine you’re in a hybrid meeting with a mixture of in-person and remote participants. It is important to stay on top of the discussion and make sure everyone is on the same page. By using Copilot in Teams to summarize the key takeaways from the discussion, the AI powered tool will compile the highlights; while keeping each speaker’s identity no matter they were in the meeting room or as a remote participant.

Microsoft Copilot

How to get Copilot for Microsoft 365?

Nothing is free and it’s the same for Copilot, but it is an investment that will pay itself by the amount of time it saves each employee. Microsoft research from the early adopter program for Copilot for Microsoft 365 showed that the break-even point for the Copilot investment is a time savings of 54 minutes per month for an employee and of course, Copilot end up saving more time per employee which becomes a positive return.

Microsoft Copilot

Copilot for Microsoft 365 is an add-on license to your current Microsoft 365 SKU and there are some prerequisites that you will need to meet. It is available as an add-on plan with one of the following licensing:

  • Microsoft 365 E5
  • Microsoft 365 E3
  • Microsoft 365 F1
  • Microsoft 365 F3
  • Office 365 E1
  • Office 365 E3
  • Office 365 E5
  • Office 365 F3
  • Microsoft 365 Business Basic
  • Microsoft 365 Business Premium
  • Microsoft 365 Business Standard
  • Microsoft 365 A5 for faculty*
  • Microsoft 365 A3 for faculty*
  • Office 365 A5 for faculty*
  • Office 365 A3 for faculty*

*Available via Enrollment for Education Solutions (EES) or Cloud Solution Provider only. For full detail of licensing requirement, visit here.

In closing, Microsoft Copilot in Teams Rooms is really a game changer. It provides a richer meeting experience and increases the team’s collaboration, engagement and productivity. With the help of AI, you can effortlessly collaborate and tackle the challenges of any meetings. Future-proof your meeting room with Microsoft Copilot, talk to us today to get this setup for your Microsoft Teams Rooms.

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Microsoft Copilot in Teams Rooms

Microsoft Copilot has been a hot topic in the professional realm in 2024, and with all the hype around this many businesses are now asking

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